Post: Hosting A Hybrid Or Virtual Event? Here’s How To Keep It Green

If you’ve ever had to plan an event, you’ll know how much effort goes into choosing the best location and setting up tech. In addition, you need to make it memorable for guests. There’s a fact that many do not realize the fact that events generate massive amounts of waste and consume an enormous amount of energy.

It’s time to implement an effort to change. More and more, people are realizing that events do not need to have a large environmental footprint. No matter whether you organize a hybrid conference or a smaller group offsite, promoting sustainable event is the best choice to do.

Why Should You Green Your Event?

This number might be a surprise to you If you attend a typical 3-day gathering with 500 people can generate approximately 2,835 kilograms of waste and consume nearly 300,000 kWh in energy. That’s not just a big number it’s a big opportunity to do better.

Sustainability is a major concern for today’s attendees. They want their preferred brands to be viewed as being sustainable. This is not just helping the environment however, you’re also showing your customers that your values extend beyond the stage and screen.

Cutting the Clutter: Simple Waste Management Wins

Let’s begin with waste. Even the tiniest of events can produce a lot of clutter. There are single-use plastics and leftover food items. Also, there may be printed brochures which nobody has ever read. Sustainable waste management can be easier than you might think.

Here are some easy changes that could go a great distance:

1. Recycle disposables by using compostable or recyclable alternatives.

2. Make the switch to paper-free: Use QR codes or event apps instead of printed programs.

3. Donate leftovers: If you’re working with caterers, you can arrange that you donate any leftover food to local charities.

4. Set up recycling stations Facilitate the ability of visitors to properly dispose of trash.

Moving forward is the aim and not perfection. Every single bit of waste you reduce or divert is a victory.

Managing energy like the pros (without having the status of one)

Making smart energy choices doesn’t require an engineer expert. Knowing how much energy is consumed by events is the first step towards change. And when we talk about energy management event strategies, it doesn’t mean sacrificing comfort or tech it means being mindful of how you use them.

Here are some easy methods to reduce your energy use:

1. Find a venue that has sustainability certifications or alternative energy sources that are renewable.

2. For AV and displays, use LED lighting and energy efficient equipment.

3. You can hold hybrid or virtual events to reduce the cost of travel and venue.

4. Keep it simple. The best configurations consume less energy.

The aim is to create an experience that is as thrilling, yet uses fewer resources.

The GreenUP Checklist: Your Secret Weapon

The GreenUP Checklist is a great tool to help you to get started. The GreenUP Checklist breaks down steps to a sustainable event into straightforward and feasible steps for any event, whether that’s cooperating with suppliers to create eco-friendly material or encouraging participants to use public transportation.

The Sustainable Development Goals of the United Nations are the basis for this checklist. So you’ll know that the event is aligned with an even bigger goal.

You are able to make a difference

At the end of the day, creating sustainable events isn’t about being flawless, it’s about taking the time to plan. Whether you take one step or ten, you’re helping move the industry of events towards something more sustainable.

They’ll remember your memorable speakers, fun interactions and the fact that your event was not dated or inefficient. Make sure you are a leader who is focused and demonstrates that your event is focused on protecting our planet.